Project Management Support - Associate
The Project Management Support - Associate will provide support to the Senior Project Manager and the improvements to UNGSC facilities in Brindisi project.
Key Functions:
* Project Monitoring and Reporting:
o Prepare monthly invoices and coordinate with the Finance Team for issuance of Interim Financial Reports in line with reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
o Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
* Project Implementation:
o Support the Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
o Monitor and record best practices and innovative approaches within UNOPS FRR; identify and show alternative options according to activity needs.
* Operational and Administrative Support:
o Manage and support on organizing project planning meetings, Project Board meetings and partner's capacity building training.
o Liaise with any external partners, as well as with all internal units of UNOPS Amman Hub for timely planning and execution of project activities.
Responsibilities:
* Conduct quality checks with the suppliers, and ensure their submission of the required documents (weekly reports, Inspection Requests, Health and Safety Inspection forms, updated programs, and material submittals).
* Ensure supplier's compliance with UNOPS health and safety, and PSEA standards.
* Take minutes of regular partner meetings and follow up on action points.
* Support the monitoring of the project finances (delivery, expenses, cash & budget balance), and the management of the project financial reports and submissions.