Job Description:
We are seeking a highly organized and detail-oriented Payroll Administrative Assistant to support payroll processing and general administrative duties.
Key Responsibilities:
* Payroll Processing:
o Assist with the preparation and processing of employee payroll on a regular basis (weekly, bi-weekly, or monthly).
o Ensure the accurate calculation of salaries, overtime, bonuses, commissions, and deductions.
o Maintain payroll records, ensuring data accuracy and confidentiality.
o Prepare and submit payroll-related reports for management review.
o Respond to employee queries related to payroll, benefits, and general administrative concerns.
o Provide assistance with reviewing payslips, addressing payroll discrepancies, and other related issues.
o Ensure payroll complies with local labor laws and tax regulations.
* Employee Records Management:
o Maintain and update employee files and payroll information in the HR database.
o Ensure all employee status changes (new hires, terminations, promotions, etc.) are recorded accurately and in a timely manner.
o Support the administration of employee benefits and deductions.
* Administrative Support:
o Knowledge of accounting and reporting for the preparation of administrative documentation, as needed.
o Prepare documents, reports, and presentations, as needed.
o Organize and maintain HR and payroll files in compliance with company policies and legal requirements.
o Ensure proper filing and secure handling of sensitive information.
o Collaborate with the EU Project Team and manage the administrative aspect and the operational phase of the European projects in which the company is involved.
Qualifications:
* High school diploma or equivalent required; additional qualifications in accounting or business administration are an advantage.
* Prior experience in payroll, administrative support, or a similar role.
* Knowledge of payroll systems.
* Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
* Strong attention to detail, accuracy, and organizational skills.
* Excellent communication skills, both written and verbal.
* Basic knowledge of the English language.
* Ability to maintain confidentiality and handle sensitive information with discretion.