As Ali Professional on behalf of an international General Contractor operating in the Datacenter field we are seeking a
Project Assistant
Responsibilities
* provide administrative support to the team
* To help management with fleet, apartments, and teams’ benefit assignment
* To attend regularly / daily team meetings – tasks involved in this include:
* Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
* Taking meeting minutes and checking with attendees that all items are accurately recorded.
* Distributing minutes after each meeting, following up on actions if required
* Daily use of the company’s Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
* Working with PowerPoint, Word and Excel Documents as required by team
* Compiling regular reports and distributing as required.
* Providing support to others in the use of the above MS packages if needed.
* Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager
* Organise and manage diaries for team members
* Organise external and internal meetings as directed by the team
* Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed
* Liaise with other Administrators and Team Assistants throughout duration of project as required
* Entering purchase requests in SAP
* Translations Italian/English i.e. conversations, meeting minutes, etc.
* Maintaining the inventory list of technical equipment
* Ensure administrative processes, storage of data, etc. are following local Italian Data Protection laws
* Preparing and forwarding correspondence with authorities
* General Administration tasks to support the wider Project Teams such as:
§ Keeping project contact & distribution lists up to date
§ Manage meeting room bookings
§ Setting up conference calls as required
§ Ordering stationery if needed
§ Ordering refreshments for meetings
§ General office duties including typing letters, filing, photocopying
§ Act as a point of contact for general office queries.
§ Provide cover / support as required when other Team Assistants / Administrators are off
We offer direct hiring through a permanent contract
Working site: East Milan