As Ali Professional on behalf of an international General Contractor operating in the Datacenter field we are seeking a
Project Assistant
Responsibilities
provide administrative support to the team
To help management with fleet, apartments, and teams’ benefit assignment
To attend regularly / daily team meetings – tasks involved in this include:
Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
Taking meeting minutes and checking with attendees that all items are accurately recorded.
Distributing minutes after each meeting, following up on actions if required
Daily use of the company’s Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
Working with PowerPoint, Word and Excel Documents as required by team
Compiling regular reports and distributing as required.
Providing support to others in the use of the above MS packages if needed.
Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager
Organise and manage diaries for team members
Organise external and internal meetings as directed by the team
Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed
Liaise with other Administrators and Team Assistants throughout duration of project as required
Entering purchase requests in SAP
Translations Italian/English i.e. conversations, meeting minutes, etc.
Maintaining the inventory list of technical equipment
Ensure administrative processes, storage of data, etc. are following local Italian Data Protection laws
Preparing and forwarding correspondence with authorities
General Administration tasks to support the wider Project Teams such as:
§ Keeping project contact & distribution lists up to date
§ Manage meeting room bookings
§ Setting up conference calls as required
§ Ordering stationery if needed
§ Ordering refreshments for meetings
§ General office duties including typing letters, filing, photocopying
§ Act as a point of contact for general office queries.
§ Provide cover / support as required when other Team Assistants / Administrators are off
We offer direct hiring through a permanent contract
Working site: East Milan