THE ROLEWe're seeking a highly skilled Document Controller with a strong emphasis on SharePoint administration. This role will also encompass some duties as a document controller and data protection clerk. The ideal candidate will be responsible for managing and optimising our SharePoint environment, ensuring efficient data management, and maintaining compliance with data protection regulations.KEY RESPONSIBILITIESSharePoint Administration
Manage and optimise the SharePoint environment to ensure efficient data management and collaboration across the organisation
Analyse business requirements, design SharePoint solutions, and provide ongoing support and maintenance
Collaborate with IT operations and IT Security to align implementation with Group IT strategy, policies, and architecture
Manage a large volume of documentation contained in multiple SharePoint sites
Provide solutions for document management needs and ensure a highly customer-centric approach.Document Controller Duties
Ensure that all day-to-day operational activities related to document management are carried out in a timely and reliable manner
Respond to and action helpdesk issues related to document management
Maintain and update documentation based on business requirements and compliance needs
Interface with business stakeholders to fulfil various data requests and ensure the smooth running of the company's Information Technology department.Data Protection Clerk Duties
Advise on appropriate data protection measures for any new types of data
Ensure compliance with data protection regulations, including GDPR
Develop and maintain data access guidelines and data classification labels
Identify all systems that process personal data and ensure processes and procedures are in place to satisfy Subject Access Request (SAR) requirements
Maintain an asset management process and ensure all IT assets are identified, registered, and physically protected from threats.SKILLS COMPETENCIESTo be successful in this role, you will demonstrate:Time management prioritisation skills- things can get a little hectic, so the ability to effectively manage yourself and your workload is critical.
Excellent communication skills (in English or/and other European languages) -you must be able to organise your thoughts in a way that others find clear and compelling. You will be expected to together well-written, grammatically correct emails and other communications. When communicating verbally – whether over the phone, on video calls, in person or in meetings – you will need to be articulate, warm and engaging.
Flexibility- being an effective team player means being flexible in your approach and open to getting involved with new things, even if they are not spelt out in your job description.
Intellectual Curiosity –We are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics and bring fresh ideas into the team.
IT Literacy- you need to be comfortable with IT systems and working with data (you should have at least intermediate-level Excel).
Delivery focus– it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters!
Strong critical thinking and problem-solving skills
Passion for our mission‘to generate a more sustainable future by leading the transition to clean energy.
Our values:be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.EXPERIENCE QUALIFICATIONSBachelor's degree in Information Technology, Computer Science, or a related field
Proven experience in SharePoint administration and data management
Strong understanding of data protection regulations, including GDPR
Experience with document management systems and processes
Knowledge of data protection and privacy legislation
Familiarity with IT support and helpdesk systems.WHAT WE OFFERA busy role in a supportive team, with plenty of opportunities to learn
International scope – we operate in over 8 countries
Hybrid working
Competitive base salary and annual discretionary bonus.HOW TO APPLYIf you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com. If you have been shortlisted for the next stage, we will be in contact within 14 days.
By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice.DIVERSITY AND INCLUSIONOur approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, talent and hard work form the bedrock of who we are and who we aspire to be.
We are committed to equal employment and advancement opportunity irrespective of race, colour, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.