Research Project Manager and Programme Coordinator
The European University Institute (EUI), based in Florence, Italy, is organising a selection procedure based on qualifications and tests to draw up a reserve list for the posts of Research Project Manager and Programme Coordinator (Temporary Agent posts, type 2a CEOS, AST 4 1) in the following units: Academic units and Administrative Services.
The Research Project Manager and the Programme Coordinator are fundamental to the successful implementation of research and training programmes. The Research Project Manager is in charge of the preparation of applications for and the daily management of externally-funded research projects, and may contribute to or coordinate the daily financial, budgetary and staff management of programmes and units. The Programme Coordinator oversees the coordination and management of programmes, with a special focus on the research and/or training dimension of the assigned unit.
Applicants are encouraged to apply for either or both positions based on their qualifications, experience and interests.
Your Key Responsibilities:
Research Project Manager
The Research Project Manager has specific expertise in the successful design, implementation and management of externally-funded projects and programmes. Reporting to the hierarchical superior, the selected candidate will be in charge of the preparation of applications and the daily management of externally-funded research projects, and will contribute to or coordinate the daily financial, budgetary and resource management of the programmes and units.
The main duties may include:
* Acting as subject matter specialist: knowing trends and best practices for the successful design, implementation and management of research projects, both as coordinator and partner institution, as well as the landscape of (international) public and donors-funded programmes relevant for the unit’s programmes and centres.
Representation/Communication:
* Representing the unit and its externally funded projects inside and outside the EUI and liaising with internal and external academic collaborators and stakeholders on a daily basis;
* Liaising and conducting negotiations with external donors and coordinating the flow of information between external donors and project teams; supporting the negotiation phase until the signature of agreements of successful project applications, including the drafting of consortium agreements between the EUI and partners;
* Communicating with donors, project officers and consortium partners during the whole implementation phase of externally funded projects.
Level of autonomy and accountability:
* Reporting directly to the management team of the unit;
* Possessing a high level of autonomy in the implementation of assigned tasks; being accountable also for the work of others.
Role in HR processes:
* Supervising academic project staff, supporting and/or coordinating other administrative staff of the projects, contractors and external collaborators, in collaboration with the academic directors of the unit’s programmes and centres;
* Coordinating at the level of the unit’s programmes and centres the selection procedures of academic trainees, associates and fellows; contributing to the recruitment procedures of other academic staff and fellows;
* Providing coaching and training on project-management matters to academic staff, trainees and newcomers.
Finance and procurement responsibility:
* Acting as authorising officer by sub-delegation;
* Managing financial and procurement workflows: requesting and verifying commitments, drafting debit notes, participating in e-payment workflow, providing the “bon à payer”.
Budget management:
* Monitoring and managing the budget of individual programmes and centres of the unit, in collaboration with the academic directors and the Management team;
* Monitoring and reporting on the budget implementation and ensuring the legal and financial compliance of the externally funded project activities with EUI rules and the rules of the external donor.
Role in administrative processes:
* Supporting the academic staff with the preparation and timely submission of project applications and with project implementation by providing administrative and technical guidance;
* Taking charge of the daily administrative management of research projects, in cooperation with other services of the EUI.
Programme Coordinator
The Programme Coordinator oversees the overall coordination and management of programmes, with a special focus on the research and/or training dimension of the assigned unit. The main duties may include:
* Acting as subject matter specialist: knowing trends and best practices for the successful design, implementation, and management of the programme.
Representation/Communication:
* Representing the assigned programme, the unit and the Programme Director inside and outside the EUI;
* Liaising with internal and external academic collaborators and stakeholders on a daily basis.
Level of autonomy and accountability:
* Possessing a high level of autonomy in the implementation of assigned tasks; accountable also for the work of others;
* Reporting directly to the academic director of the assigned programme and to the management team of the unit.
Role in HR processes:
* Supervising academic programme staff, supporting and/or coordinating other administrative staff working for the programme;
* Coordinating contractors and external collaborators, in collaboration with the academic director of the assigned programme.
Finance and procurement responsibility:
* Providing support in terms of financial administration to the research project manager of the assigned programme.
Budget management:
* Supporting the research project manager of the assigned programme in the implementation, monitoring and management of the budget of the programme.
Role in administrative processes:
* Acting as the programme’s focal point to provide effective and timely administrative advice on the programme to the Academic Director;
* Taking charge of the daily coordination of the programme, in cooperation with the other administrative staff assigned to the programme.
All staff at the EUI share the following competencies:
* Ethics and integrity
* Working in a multicultural environment
* Accountability
* Delivering quality and results
Competencies specific to the role include the following:
* Project and task management
* Working with others
* Creativity and Innovation
* Knowledge – processes and procedures
* Strategic thinking
* Communication and Interpersonal skills
The competencies mentioned above may be assessed at the written test and/or interview stage.
CLOSING DATE FOR APPLICATIONS: MONDAY 5th MAY 2025 at 23:59 CEST.
Before completing the online application form you are invited to read ANNEXES I & II that represent an integral part of this vacancy notice.
ELIGIBILITY CRITERIA:
* Being a national of a Member State of the European Union;
* Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
* Having fulfilled any obligations imposed by the laws on military service;
* Being physically fit to perform the duties.
2. Specific conditions:
* A level of post-secondary education attested by a diploma, or
* A level of secondary education attested by a diploma giving access to higher education, and appropriate professional experience of at least three years.
Knowledge of Languages:
* Main language: have a thorough knowledge of one official language of the European Union;
* Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.
SELECTION CRITERIA:
* At least five years of proven analytical, conceptual and operational work experience of successful design, implementation and management of research projects;
* Proven specific knowledge of the fundraising field;
* Proven experience in project/programme coordination.
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