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Lead-Procurement Contracts
Apply locations EDC Rockwell Business Center Tower 3 time type Full time posted on Posted 6 Days Ago time left to apply End Date: February 17, 2025 (24 days left to apply) job requisition id JR00003517
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Main Responsibilities:
Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives. Performs the following Contract Management activities:
Contracting Plan
* Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution.
Creates Contract
* Develops and formulates contracts and amendments with appropriate Terms and Conditions (T&C), Service Level Agreements and agreed monitoring indices, by leveraging corporate standards, policies, templates and best practices.
* Collaborates with internal and external stakeholders on the contracting terms.
* Prepares required contractual and agreement background data to support sector contract negotiations of major contracts.
Contract Review
* Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks.
* Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company.
* Ensures that the contract is signed by appropriate approving authorities and by vendors.
Contract Adjustments
* Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests.
* Documents business justification for the adjustment.
Contract Status
* Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated. Documents business justification.
* Ensures compliance to contract requirements on bonds and insurance.
* Implements and monitors ‘audit monitoring system” to ensure compliance with company’s performance standards.
Ensures the on-time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures.
* Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.
* Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability.
* Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements.
* Secures and analyzes bid quotations, makes recommendations and endorsements to the Proponent for Technical Evaluation.
* Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold.
* Monitors delivery of materials/equipment and services and ensures proper documentation.
* Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved Purchase Orders, short shipments, non-TAR trade receivables, settlement of rejection items, among others.
Monitors and ensures compliance to international and local agreements and contracts.
* Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors.
* Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team.
* Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders.
Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing.
* Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.
* Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.
* Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise-wide sourcing opportunities.
* Establishes and maintains good business relations with Local and International vendors/service providers.
Ensures compliance to Service Level Agreement between the Proponents. Works in synergy with different internal stakeholders to achieve high customer service satisfaction.
* Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s.
* Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction.
* Facilitates performance review of vendors and provides input to Category Managers and Contracts Management on vendor performance and performance issues.
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