Job Summary
The Administration & Reporting Assistant provides administrative support to the Elnòs Shopping Centre Team, enabling them to succeed in their jobs and cooperate with partners. The Assistant participates in various business projects and initiatives of the Shopping Centre to promote a positive team spirit.
Key Responsibilities
* Lead and participate in projects and assignments supporting the purpose of the Shopping Centre, such as Community engagement and People in Centres.
* Coordinate informational flow in a structured and efficient manner, continuously improving administrative procedures and processes.
* Provide administrative support by organizing meetings, preparing agendas, creating presentations, and writing meeting minutes.
* Assist the team with tasks such as updating distribution lists, securing access to systems, and archiving documents.
* Support managers with onboarding new employees, secure practicalities like phone and computer setup, and access to office systems.
* Purchase stationery, office supplies, and IT consumables.
* Act as superuser for relevant systems, manage incoming questions and requests, and greet visitors and answer phone calls.
* Ensure good performance of devices, tools, and appearance of the office, meeting rooms, and staff canteen.
Requirements
* Formal registration as a Protected Category (L.68/99 art. 1).
* 1-2 years of experience in administration and/or customer service, preferably in an international business environment.
* Excellent data management skills using Excel and MS Office.
* Strong communication and support skills.
* Precision, reliability, and time management.
* Motivation to work in a team, collaborate with colleagues and partners, and provide support.
* Intermediate-level proficiency in Italian and English for collaboration with colleagues from other countries.
About the Role
This is a full-time position (40 hours per week) with a contractual agreement for Ingka Centre.
The ideal candidate will be motivated, detail-oriented, and possess excellent communication skills. If you are a team player with a passion for administration and customer service, we encourage you to apply for this exciting opportunity.