Administrative Assistant II
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Posting Details
Posting Number: 20254315S
Position Title: Administrative Assistant II
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: part-time/12-months
Avg Hours Week: 25
Department: 186-Physics
Position Summary: This position reports to the Chairperson and coordinates with the Senior Administrative Assistant to provide administrative support for the department. Responsibilities include: serves as one of the primary contacts for the department; assists visitors, faculty and students; processes payment requests, purchase requisitions, book orders and desk copy requests; maintains and orders office supplies; prepares faculty schedules; maintains syllabi & test files and posts syllabi on the Web; does general filing; maintains bulletin boards; makes preparations for Colloquiums and assists in special events; handles information of a confidential nature.
Duties and Responsibilities
* Manage student worker budget and Teaching Assistant hours to annual allocated budget. Coordinate Teaching and Research Assistants with faculty.
* Provide support for Physics Faculty: requesting desk copies, submitting work orders, room requests, new employee equipment/supplies requests.
* Coordinate collection of syllabi and posting to archive.
* Manage capital equipment: inventory and disposal.
* Provide administrative support for colloquia and other departmental events.
* Coordinate the production of the semi-annual alumni newsletter.
* Assist Chair with projects related to alumni, recruitment, and public engagement - updates for digital signage and NovaNetwork.
* Provide general assistance to students (Dept. and Univ. wide), faculty, and visitors.
* Perform other duties and assist with projects as assigned.
Minimum QualificationsFormal Education
* High School diploma or equivalent required.
Minimum Work Experience
* 2 years of work experience.
Specific Job Knowledge
* Excellent time management, written and oral communication skills, and interpersonal skills.
* Attention to detail.
* Ability to work collaboratively in a team setting.
Preferred Qualifications
* College degree.
* Two years secretarial/administrative support experience, preferably in an academic setting.
* Proficient with Microsoft Office and Adobe Suite. BANNER experience preferred and be willing/able to learn new software as needed.
Physical Requirements and/or Unusual Work Hours
Special Message to Applicants: Posting Date: 03/17/2025
Closing Date (11:59pm ET): Salary Posting Information: Commensurate with experience. Salary Band: 11 Job Classification: non-exempt.
References Needed
Minimum Number of References Needed: 3
Maximum Number of References Needed: 3
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * How did you first hear of this employment opportunity?
o Indeed.com
o Higheredjobs.com
o LinkedIn
o Glassdoor
o Chronicle Vitae
o Academic Keys
o PA CareerLink/JobGateway
o Professional Affiliation/Trade Website
o Diversity Association/Publication Website
o Advertisement in Academic or Professional Publication
o Referred by a current employee
o Referred by a friend, family member, or former employee
o Heard about it at a conference or career fair
o Browsing the Villanova website
o Cabrini University employee
o Other
* * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
Documents needed to complete your application:Required Documents
* Cover Letter / Letter of Interest
* Resume / Curriculum Vitae
Optional Documents #J-18808-Ljbffr