RINA is currently recruiting for a Site Document Controller to join its office in GENOA within the Energy Project Solutions Division.
Mission
The Site Document Controller plays a crucial role in ensuring the efficient and safe execution of activities at the site. The individual should be dedicated to maintaining high standards of safety, quality, and environmental compliance. Effective communication and collaboration with managers, along with proactive problem-solving, are essential for success in this role.
Key Accountabilities:
We are looking for a Document Controller to manage and control all project documentation, ensuring it is properly maintained, organized, and distributed.
Work Location depending on project assignment can be Milan or Monfalcone.
Key Responsibilities:
* Control project documentation across multiple projects
* Prepare and update document control procedures
* Provide document control support to projects
* Produce document progress reports for Project Managers
* Ensure documentation meets customer quality standards
* Create document control and correspondence folders
* Collaborate with Project Managers
Requirements:
* Education: Technical High School Diploma
* Skills: Proficiency in foreign languages (preferably English), basic understanding of engineering, procurement, construction, and commissioning documents, excellent MS Office skills, good knowledge of Adobe Acrobat, and familiarity with document management systems (EDMS)
* Experience: At least 1 year in document management roles in EPC projects preferably 3 years in the Oil & Gas industry
Personal Capabilities:
* Self-motivated and able to work in a fast-paced environment
* Detail-oriented, dependable, and trustworthy
* Strong analytical and problem-solving skills
* Teamwork and flexibility
Qualifications:
* Education: Technical High School Diploma
* Skills: Proficiency in foreign languages (preferably English), basic understanding of engineering, procurement, construction, and commissioning documents, excellent MS Office skills, good knowledge of Adobe Acrobat, and familiarity with document management systems (EDMS)
* Knowledge of software ICMMS is a plus
* Experience: At least 1 year in document management roles in EPC projects preferably 3 years in the Oil & Gas industry
* Languages: Italian and English
Education:
High School Diploma/GED in General Studies/Other
Competencies:
* MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
* MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
* CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
* EARN TRUST - Take everyone's opinion into account and remain open to diversity
* THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
With over 5,800 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
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