Call & WhatsApp to Ms. Neha-9870170629
Office Management:
* Oversee Office Operations: Manage daily office functions, ensuring smooth operations across all administrative tasks (e.g., office supplies, facilities, and equipment).
* Office Supplies & Inventory: Ensure adequate stock of office supplies and manage the procurement process to maintain inventory levels.
* Facility Management: Ensure the office premises are well-maintained, including cleanliness, maintenance requests, and ensuring that health and safety regulations are adhered to.
Team Leadership & Support:
* Supervise Administrative Staff: Lead, train, and manage a team of administrative assistants, receptionists, and other office support staff.
* Scheduling & Task Allocation: Coordinate the schedules of administrative staff, assign tasks, and monitor workloads to ensure efficiency and productivity.
* Staff Training: Provide training to administrative staff on office procedures, software, customer service protocols, and company policies.
Administrative Support to Senior Management:
* Calendar Management: Assist senior management in scheduling meetings, travel, and appointments, ensuring their time is effectively managed.
* Correspondence Management: Handle internal and external communications, ensuring that all correspondence is professionally managed, tracked, and prioritized.
* Report Preparation: Prepare, edit, and proofread reports, presentations, and other documents required by management or teams.
Budget & Financial Administration:
* Expense Management: Monitor and control administrative office budgets, including managing office supply expenses and processing invoices and payments.
* Billing & Invoicing: Oversee administrative billing processes and ensure timely invoicing of services or products.
* Cost Optimization: Identify opportunities for cost-saving measures within the administration function, without compromising on quality or service.
Document & Records Management:
* Documentation Management: Oversee the filing, archiving, and retrieval of office documents, ensuring records are kept organized and compliant with relevant regulations.
* Data Entry & Reporting: Ensure data is accurately entered into office systems, including employee information, contracts, and other administrative documents.
* Confidentiality: Ensure sensitive information is handled with the highest level of confidentiality and security.
Communication & Coordination:
* Internal Communication: Serve as a point of contact between departments, ensuring smooth communication across the organization.
* Event Coordination: Organize office events, meetings, and conferences, managing logistics such as venues, catering, and transportation.
* Client Interaction: Assist with client visits, hospitality, and meetings, ensuring a professional and welcoming environment.
Compliance & Policy Implementation:
* Policy Enforcement: Ensure that administrative processes and activities adhere to company policies and procedures.
* Regulatory Compliance: Ensure that all administrative functions comply with relevant industry laws, regulations, and standards.
* Health & Safety: Support in maintaining a safe and compliant working environment, in collaboration with HR or Facilities teams.
Technology & Systems Management:
* Software Management: Ensure efficient use of office management software and tools (e.g., ERP systems, document management systems).
* Process Improvement: Identify areas for process improvement, propose and implement new software tools or processes to enhance efficiency.
* Tech Support Liaison: Coordinate with IT teams to ensure smooth functioning of administrative technology and troubleshoot minor tech issues.
Note: This job is only for ABROAD (Not for INDIA)
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