NHOA S.A. (formerly Electro Power Systems - Engie EPS), global player in energy storage and e-mobility, active in the construction of the largest fast and ultra-fast charging infrastructure in Southern Europe, develops technologies enabling the transition towards clean energy and sustainable mobility, shaping the future of a next generation living in harmony with our planet. It operates through its three Global Business Lines: NHOA Energy, Free2move eSolutions and Atlante.
Born in 2005 as a technological spin-off of the Politecnico di Torino and Milano, NHOA leverages its best-in-class technology and engineering edge, developed in over 15 years of R&D, paired with strategic partnerships and global procurement, to deliver the most competitive tailor-made turn-key solutions that allow the integration of renewable sources with all forms of energy storage, from batteries to hydrogen and even electric vehicles.
NHOA, with offices in France, the United States and Australia, maintains entirely in Italy research, development and production of its technologies.
NHOA Energy is looking for a Document Controller & Team Assistant, belonging to protected categories (“invalidi civili”, L. 68/99), who will work across three primary areas:
1.Document Management: You will be responsible for managing the Document Management System (DMS) and documentation database for the technical departments.
2.Administrative Support: You will assist the management of the technical departments in organizing meetings, tracking timesheets, conducting appraisals, managing budgets, coordinating travel, and processing expenses, ultimately improving the efficiency of the technology team and saving management time.
3.Intellectual Property (IP) Management: You will support the VP R&D in managing the company’s IP portfolio.
Key Responsibilities:
·Set up and manage workflows in the DMS to ensure efficient operations.
·Maintain accurate versioning of technical documents within the DMS.
·Oversee the technical documentation database for the Technology department on MS SharePoint.
·Monitor and control timesheets and monthly expenditure reports using the Agile HR platform.
·Manage SAP inputs and outputs related to the technical department, including RDA (Request for Approval), component expediting, order statuses, and SAP report preparation.
·Assist the VP R&D and VP Engineering with budget preparation and coordinate scheduling for departmental appraisal meetings.
·Optimize travel arrangements for department employees, ensuring a seamless approval process.
·Support the VP R&D in maintaining the company’s IP database and managing relationships with the patent consultant.
·Aid in the preparation and review of procedures, tools, instructions, and processes related to the company’s Project Management Framework and Integrated Management System.
·Prepare and distribute a weekly departmental newsletter and project updates.
-Diploma or bachelor degree
-Proficiency in both Italian and English (written and spoken)
-Excellent interpersonal and communications skills
-Advanced knowledge of Microsoft Excel, including data analysis and reporting
-Solid overall computer literacy, with experience in office software and tools
-Familiarity with SAP B-One or similar ERP system
Location: Hybrid remote and HQ in Milan, Piazzale Lodi
What we offer
· An ambitious employer; we only want the best for you
· Professional experience in an international environment with frequent contact with other colleagues and partner around the world
· Strengthen cross-functional communication skills
· Be part of the young (34 on avg.) and international (+36 nationalities) group and work in a dynamic and fast-moving environment
· A revolutionary way of remote working that meets your needs (www.familyworking.it/en)
· A fast career track like only few other companies can match
· Always room for new ideas!
This announcement is addressed to both sexes, in accordance with Law 903/77 and Legislative Decree 198/2006, and to people of all ages and nationalities, in accordance with Legislative Decrees 215/03 and 216/03.