As Ali Professional on behalf of an international General Contractor operating in the
Datacenter field we are seeking aProject AssistantResponsibilities
provide administrative support to the team
To help management with fleet, apartments, and teams’ benefit assignment
To attend regularly / daily team meetings – tasks involved in this include:
Preparing PowerPoint presentations / updating as required in readiness for each
meeting and distributing accordingly
Taking meeting minutes and checking with attendees that all items are accurately
recorded.
Distributing minutes after each meeting, following up on actions if required
Daily use of the company’s Document Management System (SharePoint system) –
becoming an expert in its use and a go to point for any assistance the team
requires.
Working with PowerPoint, Word and Excel Documents as required by team
Compiling regular reports and distributing as required.
Providing support to others in the use of the above MS packages if needed.
Liaising with subcontractors and other disciplines involved in the project as
requested by the team lead / manager
Organise and manage diaries for team members
Organise external and internal meetings as directed by the team
Meet and greet visitors arriving for meetings. Ensure registration of visitors and
security procedures are followed
Liaise with other Administrators and Team Assistants throughout duration of project
as required
Entering purchase requests in SAP
Translations Italian/English i.e. conversations, meeting minutes, etc.
Maintaining the inventory list of technical equipment
Ensure administrative processes, storage of data, etc. are following local Italian
Data Protection lawsPreparing and forwarding correspondence with authorities
General Administration tasks to support the wider Project Teams such as:
§ Keeping project contact distribution lists up to date
§ Manage meeting room bookings
§ Setting up conference calls as required
§ Ordering stationery if needed
§ Ordering refreshments for meetings
§ General office duties including typing letters, filing, photocopying
§ Act as a point of contact for general office queries.
§ Provide cover / support as required when other Team Assistants / Administrators are offWe offer direct hiring through a permanent contractWorking site: East Milan