About Newmark (Nasdaq: NMRK)
Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing start-ups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. To learn more, visit nmrk.com or follow @newmark
JOB DESCRIPTION / PURPOSE:
Responsible for the overall operations and maintenance of the assigned facility ensuring excellent customer service to building occupiers at all times whilst ensuring full compliance with local and national Environmental, Health & Safety legislation.
ESSENTIAL DUTIES:
Office Management
Raise, approve invoices, and chase payments
Lease contract support
Document, file and contract management
Manage receptionist and cover as needed
Remote management and support for other clients locations within the EMEA region
Administrative Tasks
Manage room bookings and meeting support
Refreshment Orders
Create, maintain and manager staff ID Cards
Support clients with parking
Sort, organise mail (including for locations in France)
Manage shipping and coordinate fleet management
Support with laptop and telephones, including collection of old laptops
Any other tasks delegated by Facilities Coordinator
Skills, Education and Experience:
Previous office experience
Fluent in written and verbal English and Italian
Excellent communication, written and organisational skills
Strong ability to handle multiple tasks,
Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner
Ability to be cooperative with other employees to ensure a smooth running, effective office operation