Vhernier – Personal Assistant
Vhernier is a Maison of innovative design jewellery sculptured in pure Milanese elegance. Since its earliest prototypes in the mid-1980s, Vhernier has been designing jewellery with an unmistakable style, whose beauty and value are rooted in passionate craftsmanship using the finest materials. To give body to its aesthetic vision, Vhernier creates new forms, uses unusual materials, and develops distinctive crafting techniques. Vhernier jewellery is sold in seventeen mono-brand boutiques in key cities of the world, including Milan, Rome, Geneva, Paris, New York, Miami, Beverly Hills, Dubai, and through a network of selected and prestigious multi-brand retailers worldwide.
Reporting to the CEO, the Personal Assistant acts as the CEO’s primary point of contact with all external and internal parties.
Mainly based in Milan Office, the PA is flexible to move where requested in order to manage the agenda of the CEO and support the Executive Committee (“Exco”) with expense report management and travel organization.
The successful candidate will be confident and able to work on their own initiative, demonstrating professionalism and discretion at all times.
How will you make an impact?
* Manage administrative duties requiring the use of independent judgment and initiative
* Screen all incoming phone calls, inquiries, and requests and route them accordingly
* Deal with emails and prepare correspondence, both internal and external, on behalf of the CEO, when required
* Organize the CEO’s agenda and schedule appointments, maintain and update the Exco's events calendar, and send reminders (such as weekly Exco meetings, monthly product meetings, etc.)
* Greet guests and ensure meeting rooms are booked and set up
* Maintain office systems, including data management and filing
* Produce and edit documents, minutes, reports, and presentations
* Coordinate travel arrangements (including accommodations and visas), prepare itineraries, plan logistics, and submit expense reports for the CEO and the Executive Committee
* Prepare facilities for scheduled events and arrange refreshments, if required
* Liaise with internal departments/functions, plan and organize meetings on behalf of the Executive Committee
* Manage relationships with collaborators and suppliers
* Maintain confidentiality of highly sensitive information and observe best business practices
* Support with special projects where required
* Keep up to date with the calendar of events and proactively propose their support accordingly
* Be responsible for select personal matters (i.e., medical appointments and refunds, travel bookings, company car maintenance, appointments with any authority which may be needed to obtain work permits, VISAs, or other authorizations, keep track of critical deadlines such as issuing tax returns, etc.) and perform ad hoc tasks when required.
How will you experience success with us?
* Significant EA/PA experience at Director level including experience of diary management and arranging travel and conference calls
* Excellent communication skills in Italian and English; French is a plus
* Master of Microsoft Office, especially Excel, PowerPoint, and Outlook
* Ability to multitask in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes
* High resilience and composure, especially under pressure
* Able to manage multiple conflicting deadlines, prioritizing and reprioritizing
* Reliable and trustworthy; can keep confidential information
* Positive and solution-oriented
* Able to travel occasionally
What makes our group different?
Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.
* We value freedom, collegiality, loyalty, and solidarity
* We foster empathy, curiosity, courage, humility, and integrity
* We care for the world we live in
Your journey with us:
During the interview process, you will have the opportunity to meet the Talent Acquisition Manager and the senior management from Vhernier.
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