Position Overview
Responsible for the coordination, management and effective delivery of processes required for the execution, installation and renovation of New Store Openings (NSO) in Partner Territories & Travel Retail EMEA. Key aspects will be ensuring that all procedures are followed and respected according to agreed schedules and budgets, while nurturing effective communication and collaboration amongst internal and external parties.
Essential Duties & Responsibilities
PROJECT DEVELOPMENT Initiate partner stores & corners development processes as presented by Business Development and Sales. Coordinate and monitor processes to ensure successful openings. - Partner with internal RL Departments (BD, Sales, RDD, Merchandising, etc.) to support them on initial discussions for new projects and renovations - Support on the selection of new potential locations and on the preparation of GSC presentations for partner stores - Ensure that sound business agreement are implemented for her/his area of responsibility - Assist and facilitate the vendor qualification process with RLSD - Coordinate collection and completion of the Criteria Package for new partner stores - Coordinate collection and completion of the Projects Data Sheet for new corners - Facilitate Tender Processes for the selection of awarded vendors - Prepare the Cost Analysis Template at the beginning of each project, with the aim of keeping track of all costs related projects, from estimates to quotes and actual costs - Monitor and archive all documents, information and files related to each project - Create all templates needed to kick off the project - Maintain and update the database related to projects both for partner stores and corners PROJECT MANAGEMENT - Ensure that effective and correct management and communication takes place at all phases of the process. - Kick off communication with all parties involved - Attend all RLSD production weekly calls for each project - Manage internal weekly calls on all projects, making sure to prepare the agenda previous the calls and complete the minutes with action points after the calls - Monitor the build-out schedule, highlight and approach possible bottlenecks - Provide timely updates on progress, implementations, issues and needs - Facilitate logistic, shipments and installations - Monitor costs, highlight and approach risks of possible over-budgets for her/his area of responsibility - Make sure all Purchase Order related to projects are issued, approved and received - Monitor payments of invoices related to projects - Responsible for building solid relationships with RLSD Design and Construction teams, ensuring a smooth flow of communication - Manage the cost reconciliation process - Provide effective and strategic management of all internal and external expectations during project development. - Introduce and improve dynamic tools and materials for an effective projects management - Participate in preparing the executive presentation upon store opening
Experience, Skills & Knowledge
SKILLS
1. Project Coordination ability and experience
2. Fluent in English (native a plus)
3. Open-minded & proactive Team player, with a strong sense of initiative
4. Able to work under pressure and to prioritize workloads to meet strict deadlines
5. “Hands on” attitude & ability to multi-task
6. Excellent interpersonal skills (diplomacy & cross-cultural communication)
7. Willingness to learn and to share knowledge
8. Project management and experience
9. Ability to build partnerships both internally and externally
10. Open to travel
11. Able to work on own initiative with problem solving attitude
12. Solution oriented
13. Excellent time management skills
14. Excellent verbal and written communication skills
15. Excellent organization skills
QUALIFICATIONS
16. Degree in business, management or a fashion related subject
17. Background in business administration or finance a plus
18. Additional foreign languages a plus